Legal Marketing and Staffing, LLC
http://www.legalmarketingandstaffing.com
http://www.legalmarketingandstaffing.com
USD
70000
100000
YEAR
true
Legal Secretary
Los Angeles, CA 90003 US
Posted: 05/26/2023
2023-05-26
2023-07-04
Legal Category: Legal Assistant/ Secretary
Job Number: 1371
Salary: $70k-$100k/year DOE
Job Description
Legal Secretary
Los Angeles, CA
OUR CLIENT
One of our legal partners in LA is seeking a Legal Secretary to join their expanding tax practice. They are a global law firm that has been in business for over 100 years!
THE POSITION
The role of a Legal Secretary with the firm encompasses a diverse array of secretarial and administrative tasks, catering to attorneys, fee-earners, administrative staff, and clients. This position is based in the Los Angeles office and specifically assigned to the Private Client and Tax division.
RESPONSIBILITIES
$70,000 to $100,000 DOE
ABOUT LMS
We are dedicated to exceeding your expectations. We know applying to jobs is a vulnerable experience, so we are transparent and candid mentors who keep your best interests in focus. Check out our active openings at jobs.legalmarketingandstaffing.com.
Please send resumes to pat@legalmarketingandstaffing.com
Los Angeles, CA
OUR CLIENT
One of our legal partners in LA is seeking a Legal Secretary to join their expanding tax practice. They are a global law firm that has been in business for over 100 years!
THE POSITION
The role of a Legal Secretary with the firm encompasses a diverse array of secretarial and administrative tasks, catering to attorneys, fee-earners, administrative staff, and clients. This position is based in the Los Angeles office and specifically assigned to the Private Client and Tax division.
RESPONSIBILITIES
- Generates correspondence, trust, and estate documents, while also gathering and analyzing information. Additionally, creates charts, graphs, and other visual aids.
- Assists fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents.
- Manages attorneys' schedules by arranging Zoom/Microsoft Teams meetings, conferences, and travel.
- Maintains physical and electronic filing systems (FileSite/iManage).
- Schedules meetings involving internal and external participants, as well as coordinates conferences and travel arrangements.
- Communicates with internal and external clients to exchange information.
- Records attorney time using timekeeping software (3E).
- Prepares reimbursement reports for assigned fee-earners using Chrome River.
- Facilitates the monthly billing process in collaboration with accounting and assigned partner(s), including the preparation of draft and final client invoices.
- Assists in the New Client Intake process, including conducting conflicts checks, organizing matter details, and preparing Engagement Letters.
- Operates office equipment such as photocopiers and scanners as required.
- Ensures the confidentiality of client and firm-related matters.
- High school diploma required; Bachelor's degree preferred.
- 2+ years of administrative experience supporting multiple attorneys or senior leaders concurrently, with a preference for law firm experience, although not mandatory.
- Possesses a track record of assisting others and understands the level of attention required for this role.
- Explored various strategies to effectively manage tasks and has discovered an optimal method for achieving success.
- Demonstrates resourcefulness, composure, and empathy.
- Thrives in a dynamic estate planning practice that demands quick-paced engagement.
- Demonstrates a proven ability to deliver exceptional client service in all interactions.
- Skillfully utilizes relationships to coordinate complex schedules, prepare meeting documents, track deadlines, and contribute to ad hoc projects.
$70,000 to $100,000 DOE
ABOUT LMS
We are dedicated to exceeding your expectations. We know applying to jobs is a vulnerable experience, so we are transparent and candid mentors who keep your best interests in focus. Check out our active openings at jobs.legalmarketingandstaffing.com.
Please send resumes to pat@legalmarketingandstaffing.com
Meet Your Recruiter
Patrick Dunphy
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