Office Manager
Denver, CO 80022 US
Job Description
Office Manager
Denver, CO
Our client is a downtown Denver law firm known best for its family-friendly culture and long-standing reputation as a multi-practice, sophisticated business law practice. In addition to competitive pay, enjoy working among some of the nicest attorneys in the industry. They also offer a complete benefits package that includes medical, dental, vision, life and disability insurance, and 401k contributions.
The firm is seeking a Legal Billing and Administrative Specialist to handle the following responsibilities:
- A/P: Submit reimbursement requests, and vendor invoices, to accounting for payment
- Maintain blank checks and Blank Check Log; Process manual check requests, including Firm sponsorships
- A/R: Daily deposit of checks received for services to the bank, corresponding reports
- All New Client/Matter procedures (with the exception of making folder), filing
- Billing duties, respond to clients regarding W-9 forms
- Create and organize all timekeeper reports
- Maintain correct mailing list for clients, billing contacts
- Check and sort mail daily
- Train all Admin Department employees on job responsibilities
- Assign and delegate tasks to Admin Department staff
- Main contact for all vendors (refreshments, supplies, toner, parking, etc.)
- Set up any vendor work that needs to be done in the office (Netdocs training, maintenance, furniture moves, new attorney furniture, hang artwork, etc.)
- Maintain firm maintenance files (lease agreement, firm policies, etc.)
- Maintain Originating Attorney lists
- Manage staff needs – staff leave, absences, workflow coverage, etc.
- New Hire Orientation, set up of office, and all processes
- Conflict checks
- Benefit Plan Admin, coordinate and execute all annual benefit enrollments for the firm
- Termination of employees in all benefit enrollments, retrieve parking pass and building badge
- Maintain, update, attorney information: CO Legal Directory, Supreme Court Registration
Target base compensation ranges from $60k-$90k, depending upon experience and the position is fully benefitted.
If interested, please send resumes to katie@legalmarketingandstaffing.com.
Meet Your Recruiter
Katie McMahan
Katie McMahan founded LMS in 2010. She oversees the operations and manages recruitment and client services. Katie is a former eDiscovery and litigation paralegal whose 15 years of legal experience give her the discernment and critical eye to recruit top talent around the country. For her clients, this means a strict vetting process and higher standards and expectations for those who say they are qualified. For candidates, it is an opportunity to work with a recruiter who has done the job and been in the hot seat. She offers empathy and advocacy during the interview process that is balanced with candid feedback and advice to encourage accountability and career growth.